Privacy Policy

1. Processing of Personal Data

G4 FRIENDS 2 LIMITED, with its registered seat at Dimotikis Agoras 20, 6021, Larnaca, Cyprus, Registration No.: 465776, represented by Marilena Mylona, Director, fully respects your right to privacy.
In this section, you will learn how we handle your personal data and what your rights are under Regulation (EU) 2016/679 (General Data Protection Regulation, hereinafter referred to as the “Regulation”) and applicable national data protection laws, specifically the Law Providing for the Protection of Natural Persons with regard to the Processing of Personal Data and for the Free Movement of such Data of 2018 (Law 125(I)/2018).

For the purposes of the Regulation, G4 FRIENDS 2 LIMITED acts as the Data Controller.

 

2. What Data We Collect and Why

We process personal data only when we have a valid legal basis to do so. This typically includes:

Identity and Contact Data
We may collect and process identity and contact data, such as your name, email address, and telephone number, when you contact us through our website or communicate with us directly. This data is processed for the purpose of responding to enquiries, providing information, or delivering requested communications, based on the performance of a contract or taking steps at your request prior to entering into a contract.

Legal Basis: Performance of a contract or taking steps at your request prior to entering into
a contract.

Technical and Usage Data
We may also process technical and usage data, including IP address, browser type, device information, and interactions with our website. This data is processed on the basis of our legitimate interest in ensuring website security, maintaining system integrity, and improving our services and user experience.

Legal Basis: Our legitimate interest in maintaining website security and improving our user experience.

Marketing and Newsletter Data
We may collect marketing and communication data such as your email address, name (where provided), your preferences regarding receiving newsletters or other direct marketing communications from us, records of your consent, and information relating to your interaction with our communications (including whether emails are opened or links are clicked, where such tracking is enabled). This data is collected when you voluntarily subscribe to our newsletter or otherwise opt in to receive marketing communications. Subscription requires an active opt-in, and you may withdraw your consent at any time by using the unsubscribe link included in each communication or by contacting us directly. Provision of marketing and newsletter data is optional; however, if it is not provided, you will not be able to receive such communications.

Legal Basis: in accordance with Article 6(1)(a) of the Regulation.

Personal data may be collected directly from you or generated automatically through your interaction with our website and communications. 

Where personal data is required to respond to enquiries or provide services, failure to provide such data may prevent us from responding or providing the requested information.

 

3. Data Retention

We will only retain your personal data for as long as reasonably necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting, or reporting requirements. Generally, this means:

• Customer account data: for the duration of our business relationship and for up to seven (7) years thereafter, in accordance with applicable Cypriot tax and legal requirements.
• Inquiry data: for up to one (1) year where no contractual relationship is concluded.
• Marketing and newsletter data: for as long as you remain subscribed to our newsletter or marketing communications. Upon withdrawal of consent or unsubscription, such data is deleted or anonymised within a reasonable period, unless retention is required to demonstrate compliance with applicable legal obligations.

 

4. Disclosure of Your Personal Data

We do not sell your data. We may share your information with trusted third parties who act as our Data Processors, such as:

• IT service providers and website hosting companies.
• Professional advisers (lawyers, bankers, auditors, and insurers).
• Public authorities, if required by law.

 

5. Your Legal Rights

Under the Regulation, you have the following rights regarding your personal data:

• Right of Access: You can request a copy of the personal data we hold about you.
• Right to Rectification: You can ask us to correct any incomplete or inaccurate data.
• Right to Erasure ("Right to be Forgotten"): You can ask us to delete your data where there is no good reason for us continuing to process it.
• Right to Object: You can object to processing where we are relying on a legitimate interest.
• Right to Data Portability: You can request the transfer of your data to you or a third party in a structured format.
• Right to Withdraw Consent: Where we rely on consent (e.g., marketing), you may withdraw it at any time.

 

6. International Transfers

We process your data primarily within the European Economic Area (EEA). If we transfer your data to a country outside the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the safeguards permitted by the Regulation is implemented.

7. Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way, altered, or disclosed.

8. Cookies and Similar Technologies

Our website may use cookies or similar technologies to ensure proper functionality, enhance user experience, and analyse website usage. Where required by law, non-essential cookies are used only with your consent. Further information is available in our Cookie Policy.

9. Automated Decision-Making and Children’s Data

We do not carry out automated decision-making or profiling that produces legal or similarly significant effects. Our services and communications are not directed at individuals under the age of sixteen (16), and we do not knowingly collect personal data from children.

10. Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in legal, regulatory, or operational requirements. The updated version will be published on our website and will apply from the date of publication.

11. Contact Information and Complaints

If you have any questions about this Privacy Policy or our personal data processing practices, you may contact our data protection contact point at:

• Email: marilena.mylona@g4-ventures.com.cy
• Postal Address: Dimotikis Agoras 20, 6021, Larnaca, Cyprus.

You also have the right to make a complaint at any time to the Office of the Commissioner for Personal Data Protection in Cyprus (the supervisory authority for data protection issues).
Website: www.dataprotection.gov.cy